The Conference Secretariat has endeavoured to secure competitive and economical room rates at the above hotels. Please note that due to the terms and conditions of group accommodation blocks, these rates may differ to the rates available when booking a hotel direct. ARSC 2023 falls during the Queensland School Holidays, therefore accommodation rates and availability may fluctuate over this period. We suggest ARSC 2023 delegates book in advance.
Accommodation will not be confirmed until payment of the first night is received by Credit Card or full pre-payment is received by Cheque or Electronic Funds Transfer. Your payment will be forwarded to your hotel and credited to your room account. Delegates must settle the balance of their account with the hotel concerned upon check in/out depending on the hotel’s policy. If accommodation deposits are not received before 9 August 2023 your room will be cancelled and released back to the hotel. The ARSC 2023 Accommodation Secretariat does not take responsibility for accommodation if payment is not received by this date.
NO ACCOMMODATION PAYMENTS WILL BE REFUNDED ON OR AFTER 9 August 2023.
Participants who confirm an accommodation booking with a credit card or full pre-payment and who wish to cancel on or after 9 August 2023 are liable for the the full cost of their cancelled accommodation. To cancel your reservation, please contact The Accommodation Secretariat at firstname.lastname@example.org. Name changes to a reservation can be made at no charge.
State Border Closure
Should Australian Federal &/or State Governments make a decision relating to COVID-19 gatherings, closure of borders and travel restrictions, a full refund of all deposits and payments is available, if the cancellation is made up to five days prior to arrival. If the cancellation occurs within five days to arrival, the monies held will be used for future bookings.
Change of Booking
Any change in booking must be made in writing to The Accommodation Secretariat and NOT directly to the hotel before 9 August 2023. Any changes received after 9 August 2023 will be at the hotel’s discretion and based on availability.
As check in at most hotels is not until 1400, it is possible that your room may not be ready for immediate occupation on your early arrival. Whilst hotels will do everything possible to accommodate early arrivals, if you wish to be guaranteed immediate occupation you can pay an extra day’s tariff for the night before you are due to arrive. If you wish to take this precaution, please advise the Accommodation Secretariat on the registration form so we can notify the hotel that your room is required early.
No Show Policy
In the event of a “No Show” on the date of arrival, full cancellation penalties apply to all nights of the stay.
Please direct all accommodation enquiries to:
ARSC 2023 Accommodation Secretariat