ARSC2019 Registration

Please note that all prices quoted are in Australian Dollars and include 10% GST.

Delegates from Low and Middle Income Countries (LMIC’s)

The Australasian College of Road Safety is offering a reduced registration rate for all delegates from Low and Middle Income Countries (LMIC).  A full list of LMIC countries can be found here. To access this special rate, please email your proof of residency to shanna@premiereventconcepts.com.au. Once approved, you will receive access to the discounted rate.

Full Conference Registration Entitlements

• Access to sessions and exhibition from 25 – 27 September 2019
• Conference satchel, name badge and access to conference app
• Daily catering
• Welcome Reception on Tuesday 25 September 2019
• Conference Gala Dinner & Australasian College of Road Safety Award Ceremony on Thursday 26 September 2018

Day Only Registration Entitlements

• Access to all sessions and exhibition on selected day
• Conference satchel, name badge and access to conference program app
• Catering on selected day

Cancellations and Refunds

REGISTRATION TERMS AND CONDITIONS
1. All amounts are in Australian dollars and include GST, unless indicated otherwise. The conference will accept payments via Electronic Funds Transfers, Credit Cards (MasterCard, Visa and AMEX) and Cheques.
2. Please note that all credit card payments will attract a transaction fee. The fees are 2.8% for Visa and MasterCard transactions and 3% for American Express. Debits to your credit card will appear as ‘Premier Event Concepts’ on your statement.
3. Payment of earlybird registration fees are required by the earlybird date deadline to qualify for that rate. After the earlybird date deadline, all unpaid earlybird registrations will automatically  roll over to the regular rate and delegates will be charged at the regular rate.
4. Payment for all registrations and related functions must be paid in full prior to the commencement of the conference. If full payment is not received, admission to the conference may be refused.

REGISTRATION CANCELLATION POLICY
1. Registration cancellations must be sent in writing by mail or email to Premier Event Concepts. These changes will not be accepted over the phone.
2. Registration cancellations received up to 30 days prior to the event will receive a full refund, less a $100.00 handling fee.
3. Registration cancellations received less than 30 days and up to 7 days prior to the event will receive a 50% refund.
4. No refunds will be given for registration cancellations received within 7 days of the event; however a substitute delegate may be nominated.

ACCOMMODATION TERMS AND CONDITIONS
1. Special accommodation rates have been negotiated with a number of properties in close proximately to the Adelaide Convention Centre. If you wish to check in before the 24 September or out after 27 September, please contact Shanna Sheldrick from Premier Event Concepts directly (not the hotel), at shanna@premiereventconcepts.com.au or +61 (0)437 377 107.
2. Bookings for arrivals and departures outside of the conference dates will be subject to availability and may not be offered at special conference rates (at discretion of hotel).
3. All accommodation is subject to availability and rates are listed as room only.
4. Confirmation will be sent to the email address provided, within 24 hours of receiving booking.
5. A one (1) night deposit, per room and a credit card guarantee (in the event of a no-show or cancellation less than 14 days prior to arrival and for balance payments) is required to confirm accommodation bookings.
6. The balance owing is payable directly to the hotel either at check out or up to 30 days prior to arrival (at the discretion of the hotel) .
7. Alterations or cancellation of hotel accommodation must be sent in writing to Premier Event Concepts, not to the hotel. These changes will not be accepted over the phone. Please email changes to shanna@premiereventconcepts.com.au
8. Cancellation of booking 60 days or less prior to arrival at the Mayfair Hotel, Intercontinental Hotel and Stamford Plaza Hotel will attract a a 100% cancellation fee.
9. Cancellation of booking between 30 – 15 days prior to arrival at all other properties will attract a cancellation fee equivalent to 1 night of accommodation.
10. Cancellation of booking 14 days or less prior to arrival at all other properties will attract a 100% cancellation fee.

PRIVACY POLICY
In accordance with the requirements of the Australian Privacy Act 2000, Premier Event Concepts complies with such legislation which is designed to protect the rights of the individual to privacy of their information. All information collected with respect to your registration for participation in this conference will only be used for the purposes of planning, conduct of the event or communication regarding future events. These details may be made available to parties directly related to the conference including but not limited to Premier Event Concepts, venues, accommodation and travel providers (for the purposes of room/travel bookings etc.), key sponsors (subject to strict conditions) and other related parties as deemed necessary. It is also usual practice to produce a ‘Delegate List’ of attendees at the conference and to include the individual’s contact details in such a list. By completing this registration form, you acknowledge that the details supplied by you may be used for the above purposes. There is an opt out option on the registration form. It is your responsibility to ensure that all information provided to Premier Event Concepts is accurate and kept up to date. To access or update your information, please email Premier Event Concepts on shanna@premiereventconcepts.com.au.

LIABILITY / INSURANCE
In the event of industrial disruptions or natural disasters, The Australasian College of Road Safety, the Organising Committee, and Premier Event Concepts cannot accept responsibility for any financial or other losses incurred by the delegates. The Australasian College of Road Safety, the Organising Committee, and Premier Event Concepts take no responsibility for injury or damage to persons or property occurring during the conference. All insurance, including medical cover, or expenses incurred in the event of the cancellation of the conference is the individual delegate’s responsibility. Attendees are encouraged to choose a travel insurance policy that includes loss of fees/deposits through cancellation of your participation in the conference, or through the cancellation of the conference itself, loss of airfares for any reason, medical expenses, loss or damage to personal property, additional expenses and repatriation should travel arrangements have to be altered. The Australasian College of Road Safety, the Organising Committee, and Premier Event Concepts will take no responsibility for any participant failing to insure.